Any business that decides it is going to relocate to new offices has a huge undertaking ahead of it, even if it does the wise thing and seeks the help of Removalists St Kilda to assist them. Given the disruption to a business as it moves to new premises and the potential loss of income during that period, the relocation must be planned and coordinated at every stage.
It will help business owners or those who are going to be responsible for the relocation to break that relocation down into smaller tasks, rather than thinking about it as a whole. Following the latter path can lead to being overwhelmed, and on a practical level, important tasks being forgotten or missed. By creating a series of steps to be followed, the relocation transforms into more manageable tasks, such as the twenty steps we have outlined below.
Initial Planning Stage
Step #1: Invite several office relocation companies to visit both premises to ascertain that they can offer the services you need and to provide a quotation.
Step #2: Confirm the agreement with your chosen removalists company, ensuring you cover matters such as timings, insurance, and additional services.
Step #3: Visit the offices you are relocating to and take the measurements of larger items that are moving there to determine where they will be located.
Step #4: Create a draft floor plan for the new offices, including desk locations, locations for office equipment such as printers, and even large plant pots if applicable.
Step #5: Finalise your floor plan by discussing it with managers and employees to ensure it creates a layout they are happy with and makes sense.
Step #6: Create a labelling system so that items on your floor plan can be identified based on where they are to be located when they arrive at the new office.
Step #7: Make arrangements for utilities, especially your internet connections, to all be live by the day your relocation takes place.
Before The Relocation Day
Step #8: Hold meetings with employees to explain the relocation, get their buy-in, and delegate as many tasks as you can to those willing to undertake them.
Step #9: Organise decluttering days so that anything obsolete, broken, or not needed can be disposed of or sent for recycling.
Step #10: Based on the labelling system you created in Step #6, start the process of labelling items and boxes as they are packed.
Step #11: Send communications to all external third parties such as clients, suppliers, and other stakeholders, informing them of your relocation.
Step #12: Arrange for all business stationery, your website, and any other places where your business details exist to be updated on the day of your relocation.
Step #13: Speak to your removalists to double-check that everything that needs to be done to ensure an orderly relocation has been completed.
During The Relocation Day
Step #14: Remain vigilant regarding the health, safety, and well-being of your employees and the removalists throughout the day.
Step #15: Allow your removalists to do their work without undue interference from you or your employees.
Step #16: Make arrangements for refreshments to be available for all who are assisting with your relocation, including the removalists’ team.
Step #17: Be available at all times, ideally in person or at least by phone, to answer any queries from your removalists that may arise.
Step #18: Make sure someone has the keys and is located at your new offices well in advance of the expected time the removalists’ vans are due to arrive.
Step #19: Once the last items have been loaded, ensure you walk around your old offices to check nothing has been missed.
Step #20: Make sure you thank your removalists when their work is complete and also that you reward employees who have helped in some way.